Office Manager

Position Summary The Office Manager is responsible for providing a wide range of office management and support to the company.
While this individual must be numbers-oriented and creative with project work, they must also be resourceful, a self-motivated, and self-sufficient.
The Office Manager reports to and works directly with the General Manager/CEO and the Financial Accountant.
About the Company Ambilabs is a focused and ambitious organization committed entirely to helping scientists, researchers, government, and industrial entities accurately measure what is in the air.
Our customers encompass Federal government agencies, State and Local government environmental protection agencies, major industrial facilities, environmental consulting firms, and various scientific and research organizations.
We love working with hundreds of scientists and engineers who share the same passion we do.
When you are part of the team at Ambilabs then you are helping the world to breathe better.
Your work will have a real-world impact, and you'll be supported in achieving your career goals.
Essential Duties and Responsibilities include but are not limited to the following: Manage office operations to assure good customer relations (both internal and external), maximum efficiency, quality control, and a harmonious working environment Responsible for the day-to-day facilities operations and communication with facilities property manager regarding rent, maintenance, and alteration of office areas and equipment Perform administrative work such as typing, filing, and answering phones Prepare quotations, create purchase orders, and understand and renegotiate contracts Liaise with company IT consultant regarding the purchase and configuration of any new IT equipment and devices for staff and/or office Maintain accurate tracking records of office equipment, warranties, and available upgrades, etc.
Maintain confidentiality of sensitive and confidential information Manage and assist accounting staff with activities, such as processing accounts payable and accounts receivables in an accurate and timely manner and other related activities Prepare quotations, review purchase orders, and understand and renegotiate contracts Process new hire documentation and related HR functions, as needed Create sales quotes, receive and process purchase orders, sales fulfillment, draft sales proposals, maintain and update customer records in CRM, compile weekly & monthly sales reports, and bid documentation Develop PowerPoint presentations, draft letters, ad hoc reports, taking meeting minutes, Provide coverage for the Shipping Clerk with order processing Minimum Qualifications Minimum of five years of experience in administrative support or as an Office manager in corporate environment Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint) and QuickBooks or related accounting program required.
Experience with payroll management a plus.
Familiarity with administration of 401-k plans, medical/dental insurance, COBRA, ERISA, FMLA and related state and federal regulations a plus.
Excellent communication skills, both written, verbal, and via presentations Ability to multitask and prioritize tasks effectively Ability to maintain confidential information Strong attention to detail, time management, organization, ability to multitask, and problem solving skills Must be able to pass a criminal background check Must be authorized to work in the U.
S.
without sponsorship Ability to work 7:30 am to 4:30 pm with an hour lunch Compensation & Benefits $22-30 per hour (DOE) Health, Vision, and Dental insurance 3 weeks paid time off and 9 paid public holidays 401K Complimentary gym membership Ambilabs is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.